Hours per week: 37 hours per week
Contract: Permanent, Full‑Time
Salary: €66,138 – €75,231 (commensurate with experience)
Location: Dublin 8 / Hybrid (nationwide travel required)

Oaklee is an Approved Housing Body (AHB) established in 2001 to deliver high-quality modern homes for older people, families, mature single people, and people with complex needs. Continually collaborating with our statutory and voluntary partners, we have rapidly grown our presence across Ireland to become one of Ireland’s most ambitious providers of customer-focused housing and support services.

Oaklee is building internal capacity to support growth, strengthen governance and improve service delivery. Oaklee plans to significantly expand its housing portfolio in the coming years, supported by investment in people, systems and data.

Key Responsibilities and Duties

Lead and manage Property Services delivery

• Line-manage a team of Property Services Officers, setting clear priorities, expectations and service standards

• Promote consistent working practices across the team and support staff development

• Foster a culture of ownership, proactive problem-solving and resident focus

Oversee repairs, voids and contractor performance

• Support delivery of responsive repairs, voids and day-to-day maintenance services across Oaklee’s homes

• Monitor contractor performance, service quality and case progression using performance data

• Identify trends, repeat issues and service risks, and take corrective action

• Support post-inspections, quality checks and case reviews

Provide technical oversight and escalation

• Act as a senior escalation point for complex repairs and inspection queries

• Support accurate diagnosis of common residential issues such as damp and mould, water ingress and ventilation

• Ensure adherence to agreed technical standards and repair specifications

• Escalate structural, systemic or compliance-related issues to Asset Management where required

Support new homes and operational readiness

• Work with Development, Asset Management and Housing to prepare for new homes entering management

• Attend inspections, snagging reviews and handover meetings

• Ensure handover documentation (e.g. Safety Files, O&M manuals, warranties) is complete and usable

• Identify and escalate risks or gaps prior to ownership transfer

Use data and support cross-functional working

• Monitor performance through reports and dashboards and provide clear operational insights

• Ensure accurate system updates (including ActiveH and related systems)

• Work collaboratively with Asset Management, Housing, Development and other teams

• Support a proactive, “no surprises” approach to service delivery and risk management

Key Skills and Competencies

• Significant experience in property services, housing maintenance, repairs, voids or a related field

• Experience managing or supervising teams, including performance management and staff development

• Strong understanding of responsive repairs, contractor management and resident-facing service delivery

• Practical knowledge of building defects, inspection standards and repair specifications

• Ability to identify risks and escalate technical or operational issues appropriately

• Strong communication, stakeholder engagement and decision-making skills

• Ability to analyse performance data and drive service improvement

• Good IT skills, including housing or asset management systems

• Full driving licence and willingness to travel nationally

• Fluent English, written and spoken

Desirable

• Experience working within an Approved Housing Body, local authority or housing association

• Relevant technical, construction, surveying or property qualification

• Knowledge of Irish housing standards and regulatory requirements

• Experience with damp and mould, defects management, contractor performance or new home handover

• Experience using housing management systems such as ActiveH

Department: Asset Management & Property Services

Reporting to: Head of Asset Management & Property Services
Location: Brunell Building, Heuston South Quarter, Dublin 8/ Hybrid
Contract: Permanent, subject to a six-month probationary period

Hours: 37 hours per week, Monday to Friday Hybrid
Salary: €82,529 – €96,417 DOE

Oaklee is an Approved Housing Body (AHB) established in 2001 to deliver high-quality modern homes for older people, families, mature single people, and people with complex needs. Continually collaborating with our statutory and voluntary partners, we have rapidly grown our presence across Ireland to become one of Ireland’s most ambitious providers of customer-focused housing and support services.

Oaklee is building internal capacity to support growth, strengthen governance and improve service delivery. Oaklee plans to significantly expand its housing portfolio in the coming years, supported by investment in people, systems and data.

Key Responsibilities and Duties

Leadership and Team Culture

• Lead the Strategic Asset Management team, setting clear priorities aligned with Oaklee’s strategy.

• Manage, support and develop the Property Surveyor, Planned Investment Manager, Sustainability Officer and Senior Compliance and Quality Officer.

• Set objectives, service standards and performance expectations.

• Build internal technical capability and reduce reliance on external consultants.

• Promote ownership, collaboration, technical competence and continuous improvement.

• Manage recruitment, induction, performance management and professional development with HR.

Strategy, Investment and Lifecycle Planning

• Lead asset management strategy, lifecycle planning and planned investment programmes.

• Translate corporate priorities into asset plans, investment programmes and long-term forecasts.

• Use stock condition data, repairs trends, compliance information and resident need to inform investment decisions.

• Oversee annual planned investment programmes including major works and upgrades.

• Monitor programme progress, spend, risk, quality and outcomes.

• Support decisions on investment, retention, retrofit, remediation and disposal.

• Work with Finance to align plans with budgets and value-for-money evidence.

• Represent Oaklee in relevant sector forums and working groups where required.

Compliance, Risk and Assurance

• Provide senior oversight of asset-related compliance and property risks.

• Support maintenance of compliance frameworks, policies and reporting processes.

• Track compliance actions and audit findings through to closure.

• Prepare clear assurance reports for management, SLT, Board and regulators.

• Escalate material risks appropriately.

• Promote clear ownership, audit trails and timely escalation.

Stock Condition, Data and Reporting

• Lead stock condition survey programmes and asset data improvement.

• Maintain oversight of asset records and investment forecasts.

• Use operational and resident data to inform asset decisions.

• Improve data quality, dashboards and reporting systems.

• Promote consistent use of systems including ActiveH and SharePoint.

• Develop performance reporting for management and governance review.

Sustainability, Technical Standards and New Schemes

• Lead asset input into sustainability and retrofit strategy.

• Shape retrofit planning based on condition, funding and lifecycle value.

• Set standards for surveys, planned works and asset data requirements.

• Support design review, due diligence and handover readiness for new schemes.

• Provide input on lifecycle cost, compliance and asset performance.

• Identify risks and requirements before assets transition into management.

Budgets, Procurement and Consultant Management

• Manage budgets for asset management and planned investment programmes.

• Lead or support procurement in line with requirements.

• Prepare consultant briefs and manage appointments and performance.

• Set clear scopes, timelines and quality expectations.

• Work with Finance and Procurement to strengthen cost and value reporting.

Key Skills and Competencies

Essential Requirements

• Relevant third-level qualification or equivalent experience in a related discipline.

• Minimum 5 years’ relevant experience in asset management or a related field.

• Experience leading teams and managing performance.

• Strong understanding of lifecycle planning, planned investment and compliance.

• Experience managing budgets, consultants, contractors and programmes.

• Good knowledge of Irish housing regulation and building standards.

• Ability to interpret technical information and provide clear recommendations.

• Strong communication, collaboration and stakeholder management skills.

• Full, clean driving licence with willingness to travel nationally.

Desirable

• Experience in the Approved Housing Body, local authority or housing association sector.

• Professional membership (e.g. SCSI, RICS, CIOB, Engineers Ireland, CIH or equivalent).

• Experience in sustainability, retrofit or energy programmes.

• Experience using housing systems, Power BI, SharePoint or similar tools.

Job Title: Legal Executive / Legal Secretary – Development Team

Department: Development and New Business

Reporting to: Director of Development and New Business

Location: Dublin City Centre / Hybrid (minimum 3 days per week in office)

Salary: €50,000 – €55,000

Contract: Fixed-Term Contract (12 Months)

Hours: Full Time, 37 hours per week

HRDuo

About Oaklee

Oaklee is a growing Approved Housing Body with responsibility for over 2,500 homes nationwide. Following deconsolidation from Choice Housing in 2023, the organisation is building internal capacity to support its next phase of growth. Oaklee plans to increase its housing portfolio by 40% by 2026, supported by investment in people, systems and data.

As an agile AHB, Oaklee offers staff opportunities to influence strategy and shape how services are delivered.

Our work is guided by three core values:

¢  Agility – working flexibly across teams, responding quickly to need and acting decisively.

¢  Empathy – being genuine and human, listening openly and striving to do better.

¢  Ambition – focusing on expertise, innovation, continuous improvement and learning from experience.

The Role

The Legal Executive / Legal Secretary will provide dedicated legal transaction and administrative support to the Development Team in the delivery of social and cost rental housing developments. The role will focus primarily on the coordination and administration of property acquisitions and development transactions, while also providing governance and executive support to the Director of Development and New Business.

Working closely with the team and external stakeholders, the postholder will support the progression of development projects from acquisition through to completion, ensuring that legal documentation, approvals, committee submissions and transaction milestones are managed efficiently and in accordance with organisational governance requirements.

The role is intended to provide additional capacity to support a significant volume of live acquisitions and development transactions.

Main Functions of the Role

Legal Transactions

¢  Coordinate legal transactions associated with property acquisitions, turnkey developments, site purchases and design and build projects.

¢  Track the progress of legal transactions and maintain transaction registers and completion programmes.

¢  Coordinate the exchange of legal documentation between internal and external stakeholders.

¢  Monitor key legal milestones and completion requirements to ensure transactions progress in a timely manner.

¢  Ensure legal and contract documentation is executed in accordance with organisational governance requirements.

¢  Assist with the legal aspects of development funding and loan drawdowns.

¢  Liaise with external solicitors regarding security documentation and conditions precedent.

¢  Monitor outstanding legal requirements affecting funding drawdowns and project completions.

Governance and Compliance

¢  Support the preparation of reports relating to acquisitions and legal transactions.

¢  Maintain records of approvals, authorisations and executed agreements.

¢  Ensure compliance with internal delegation and governance procedures.

¢  Maintain accurate and auditable records for legal, compliance and governance purposes.

Executive and Governance Support

¢  Provide administrative support to the Director of Development and New Business in relation to development projects, acquisitions and strategic initiatives.

¢  Coordinate the preparation and compilation of papers, reports and supporting documentation for Board, Committee and Management meetings.

¢  Manage meeting logistics, agendas, circulation of papers and document packs for governance meetings.

¢  Take minutes and maintain action trackers for meetings and committees as required.

¢  Monitor and follow up on actions arising from Board, Committee and Management meetings relevant to the Development Team.

¢  Assist in the preparation of presentations, briefing notes and reports for internal and external stakeholders.

¢  Maintain records of approvals, resolutions and authorisations associated with development projects and legal transactions.

¢  Support the Director of Development in managing correspondence, information requests and key project reporting requirements.

Qualifications and Experience

Essential Requirements

¢  Legal Executive qualification, Diploma in Legal Studies or equivalent qualification.

¢  Experience working in a legal executive, legal secretary, conveyancing or property administration role.

¢  Experience coordinating legal documentation and transaction processes.

¢  Strong organisational skills and attention to detail.

¢  Excellent written and verbal communication skills.

¢  Proficiency in Microsoft Office and document management systems.

¢  Ability to manage multiple competing priorities and deadlines.

Desirable Requirements

¢  Experience in commercial property, residential development or conveyancing.

¢  Experience working within the housing, construction or property sectors.

¢  Knowledge of development transactions and construction contracts.

¢  Experience working with an Approved Housing Body, local authority or property developer.

¢  Understanding of development funding and governance requirements.

Equal Opportunities

Oaklee is an equal opportunities employer. We welcome applications from suitably qualified candidates regardless of gender, civil status, family status, sexual orientation, religion, age, disability, race or membership of the Traveller community.

Apply Here: HRDuo